Adding Columns To Your Outlook Inbox

For the most part, Outlook’s default view for messages (Inbox, Sent Items, etc.) fits the bill nicely, however sometimes you might want to change the view to add or remove certain information.

Here is how to change the available columns in Outlook:

  1. Go to the folder in question, for example, the Inbox.
  2. Right click on the column header and select “Field Chooser”.
  3. Use the drop down list at the top of the Field Chooser dialog to select the category which contains the field to add. Usually, “Frequently-used fields” contains what you would want.
  4. Drag the item from the Field Chooser dialog to the Outlook header. A display marker should indicate where this new field will be placed.
  5. To remove an existing field, simply drag the column header to the Field Chooser dialog.
  6. Close the Field Chooser dialog to apply your changes.

Now the new column information will be available for every item. One nice features is each “view” (for example, your Inbox is a view, Sent Items is a view, a sub-folder of Inbox is a view, etc.) can be customized individually, so you can view relevant information in each particular area.

  • Ellen Chadick

    When I right click on Inbox I don’t get “Field Chooser” as given in the instructions for adding fields to the two (From and Subject) that I currently have

  • Diane

    Is there a way to set a default setup that would apply to all Views? To all subfolders of a folder so I wouldn’t have to choose the fields in every separate email folder that we keep?

    Thank you.

  • SmiLee

    From the View Tab.. click the ‘Change View’ button… the last option on this drop down menu is “Apply current view to Other Mail folders” .. from there you can select which folders you wish to apply to.