Now that we are acquainted with many of the basic skills required when organizing the contents of ones computer, I am going to discuss some of the key factors to keep in mind while arrange the files on your computer.
Why are Good File Management Skills Important?
Good file management skills can lead to improved productivity, reduced stress, and an increase in one’s efficiency while working on a computer. Pretend that your computer’s hard disk drive is a toolbox and the files on your computer are the tools in the box. When the hammers, screw drivers, pliers, and other tools aren’t arranged in any particular manner it is difficult to find specifics tool and valuable time is wasted while searching. So, if you are one who uses your toolbox often, it would be wise to organize your tools so that you won’t exhaust any more time aimlessly searching. The same thing can occur when the files on a computer are haphazardly scattered around. Believe me, it is very stressful to filter through hundreds of folders and files in search of the needed documents. By developing good file management skills and sorting your files in a logical manner you may relieve unneeded stress and complete your work more efficiently.
Being Practical and Logical
The single most important skill when managing the contents of one’s computer is the ability to make practical and logical decisions. It is very helpful to give folders a name which corresponds with its contents and it is equally essential to give each file a name which briefly describes what it is. For example, I do a lot of work with Photoshop, so I have created a folder named Photoshop. Within that folder I have a subfolder called Effects and another subfolder called PCMech. Inside the PCMech folder I have created different subfolders with names that correspond to each of the articles I have written. Lastly, I have given each file a name that represents what is shown in the image and placed it into its correct folder based on which article the image appeared in. As you can see, I have given my files and folders practical names and created a logical sequence of folders and subfolders.
Another important file management skill is simply knowing your way around the the contents of your computer. When you know where commonly used objects are located, it is much easier to retrieve and modify those objects. Also, by knowing where your files are located, you will be able to save newly created files to their appropriate location the first time, and never have to worry about organizing and moving that file afterward.
Well, this pretty much wraps up my article on basic file management. Whether this is your first week on a computer or your eighth year working with one, I hope you have enjoyed this article and were able to learn something. I cannot stress how rewarding it can be to have a nicely organized computer. Lastly, before ending this article, I would like to thanks those of you who have read through it this far and would like you to know that I appreciate it. If you have any questions or comments, please email them to be at rsp124712[at]gmail.com.
Remember, conquer the basics first and then work your way up. I guarantee that in no time, you computer will no longer resemble the messy room of a teenager and will start looking much more organized and well structured.
The PCMech.com weekly newsletter has been running strong for over 8 years. Sign up to get tech news, updates and exclusive content - right in your inbox. Also get (several) free gifts.