Unfortunately it is the case where the process of getting the source of an email is distinctively different per provider or mail client, so here’s a quick cheat sheet on how to do it:

Hotmail

1. Right-click the email you want to view the source of.

2. Left-click View Message Source.

Example:

Important note: This can only be done when your emails are shown as a list. If you double-click to open an email whereas the message list is not seen, there isn’t a way to view the message source from there. You must right-click specifically on the email in list view (regardless of whether the reading pane is on or off.)

Yahoo! Mail

There are two ways in Y! Mail to view the source.

1. While in list view, right click the email you want to view the source of.

2. Left click View full headers. It will be last in the list.

Example:

or..

Whether reading a message or having it highlighted in list view, click the Actions button then Full Header.

Example:

Yahoo! Mail Classic

1. Open the email you want to view the source of.

2. Scroll all the way to the bottom and look for the tiny text on the extreme right that says Full Headers and click it.

Example:

Gmail

1. Open the email you want to view the source of.

2. Click the small down arrow on the right to drop down a menu.

3. Select Show original.

Example:

Windows Live Mail or Microsoft Outlook Express 6

The super-annoying long way

(This is not the way you want to do it because it takes too many steps. See super-easy way below this.)

1. Right-click the email you want to view the source of.

2. Select Properties, like this:

3. From the window that opens up, select the Details tab, like this:

4. In that same window, click the Message Source button, like this:

The super-easy way

1. Highlight or open the email you want to view the source of.

2. Press CTRL+F3

The F3 method is a completely undocumented feature, both in OE 6 and WL Mail. But trust me, it’s there. Try it for yourself.

Mozilla Thunderbird

1. Highlight any email in the message list or open an email.

2. Click View then Message Source.

Example:

or..

1. Highlight any email in the message list or open an email.

2. Press CTRL+U

Incidentally, this is the exact same keystroke used to view web page HTML source in the Mozilla Firefox web browser.

What headers should you check in the source?

Okay, so you know how to view the source of an email, but what do you look for?

The easiest thing to check is the Received: header. This will tell you up front where the email came from originally. The part that’s most important is the very end of the line where the dot-com/net/org is.

Example:

This email came from google.com (it was a Gmail address,) so I know this email is safe. What’s before the google.com doesn’t matter much as it’s the tail that counts. Spam and phishing attempts will attempt to fool you into thinking the mail was delivered from a trusted domain by inserting said domain in the middle. For example, a spam/phish would show as google.com.some.bad.site.ru or something similar. The google.com is in there, but not at the tail. That’s bad and it’s a spam/phish attempt.

Keep an eye on the tail side of a Received: header and you’ll easily be able to identify true trusted domains from spam and phishing attempts.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

How To View The Source Of An Email (Spam/Phishing Prevention)

There are several different ways to archive web pages.

You could use ScreenGrab for Firefox. But the problem is that you can text-search anything in an image.

You could use PDF Creator and "print" pages to PDF. This does allow text searching, but the PDF rarely looks anything like the original page and any images present look "off."

What truly works are MHT files. I’ve mentioned this before but have a few extra goodies to make it even easier.

What’s the difference between an MHT and a regular "Save Page As.."? The MHT is an actual single-file archive that contains all the code and images. It’s a great way to archive web pages that contain information you want to save.

Firefox does not have native ability to read or save MHT files, however with UnMHT, you can. It will even read MHTs saved by Internet Explorer, and IE will also read MHTs saved by Firefox. In addition to that, UnMHT has the ability to save all open tabs at once – something that IE 8 doesn’t do.

See video below for details on how it all works.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

How To Easily Archive Web Pages Using MHT Files

Y! Mail doesn’t have either of those options.

A full backup includes not only your inbox, but also the "Sent" folder and any other folders you have. Even if you have a Yahoo! Mail Plus account, the only thing you can ever download is the inbox and nothing else.

With that said, this is how to perform a full Yahoo! Mail backup. The process of how it’s done is long and tedious, but if you care about your mail at all, this is better than nothing.

To note: These instructions are the same whether you’re using Windows 2000, XP, Vista or 7.

1. Download and install FreePOPs

(Yahoo! Mail Plus users can skip this step because you’ve already most likely set up your POP access and use it regularly.)

Quick question answered: Why not YPOPs? Because it times out too much on attempt to connect. It works, but not nearly as well as FreePOPs does.

FreePOPs is easy enough to set up. Download the program, then install it and run it. You’ll see a small green icon indicating it’s running in the taskbar next to the clock.

After that, run the FreePOPs Updater…

…and let it update whatever it needs to. This will include a small Y! Mail update that’s necessary to have.

Remember that FreePOPs must be running in order for the next steps to work. If you see that little green icon in the taskbar, it’s running.

2. Configure a mail client to download your Y! Mail

For this example I’ll be using the Windows Live Mail client.

Below: Click "Add e-mail account" from the left.

Below: Enter your Yahoo! Mail address, Yahoo! Mail password, and your name. Then check "Manually configure server settings for e-mail account."

Below: Set your incoming mail server as POP3. Set the incoming server as localhost (FreePOPs is acting as the localhost.) Set the incoming server port to 2000 (FreePOPs requires this.) Set the authentication method to be clear text. Set the login ID as your full Yahoo! Mail address.

Where people get most confused is with the outgoing server. This is the mail server used to send mail and not receive. FreePOPs has no ability to send mail; it can only receive. Therefore to send mail, should you wish to do so from the mail client, you need to use your ISP’s outgoing mail server. This information will be listed at your ISP’s web site. As for whether it not it requires authentication in order to use, that’s dependent on how the ISP has it configured for access. Some require it while others do not. If it does require a separate username/password to use the outgoing mail server, you would want to check "My outgoing server requires authentication" seen below.

Below: When finished, Windows Live Mail will immediately start downloading mail.

WL Mail is configured by default for new POP accounts to purposely leave copies of the mail on the server. This is good, because it will not remove mail out of the Yahoo! Mail system.

Once all the mail from the inbox is downloaded, proceed to the next step.

3. Backing up the mail out of the other folders in your Yahoo! Mail account

This is the "fun" (as in annoying and tedious) part.

On the local client side, we first create a folder to temporary hold the contents of the inbox.

Right-click the header text, usually titled "Yahoo (YOUR-YAHOO-ID)" and choose to create a new folder, like this:

Title the folder "inbox backup." After that, click the Inbox and highlight all mail by pressing CTRL+A, then drag to the "inbox backup" folder you just created.

It will look something like this when completed:

Go to Yahoo! Mail and do the exact same thing. Create a folder called "inbox backup," then highlight everything in the inbox and drag it there. It will look something like this when completed:

Now that we’ve backed up the inbox on both local and web, we can backup another Y! Mail folder.

For this example, we’ll backup the "Sent" folder.

In Yahoo! Mail, click the "Sent" folder, highlight all mail in there, then drag it to the Yahoo! Mail inbox, like this:

Perform a Send/Receive locally with your mail client to get this mail. It will go to the local inbox and look like this when completed:

Highlight all these mails and drag them to the "Sent Items" folder locally. At this point, now they’re backed up and in their proper location.

Go to your "inbox backup" folder locally, and drag those mails back to the inbox.

Now is the time when you perform your official backup. Use a utility like KLS Mail Backup to back up all the mail in the client before continuing.

In Yahoo! Mail, drag the "Sent" mail you dragged to the inbox back to the "Sent" folder, then drag the "inbox backup" mail back to the inbox.

Perform these steps for each folder you want to backup in Yahoo! Mail.

Quick questions answered

Why do I have to backup the local mail before I move anything back to the inbox in Yahoo! Mail?

If you don’t you’ll get duplicate emails, and that’s annoying to deal with. This is why you backup your local copy before moving anything back to the inbox on the Yahoo! Mail side.

Will the timestamps be kept on each mail downloaded?

Yes.

Why do I have to keep moving around mail to the Y! inbox just to download it via POP?

Because Yahoo! allows mail to be downloaded via POP from the inbox only.

Can I move mail from local to Yahoo! Mail?

No. You can only get mail from Yahoo! to local and not the other way around. That’s the way POP works. The only way to get mail from local to a Yahoo! Mail account is to forward it. Yes, this sucks, but that’s the only way.

If I send a mail via the client, will this sync to my Yahoo! Mail "Sent" folder?

No. If you want that ability you’ll have to use YPOPs, linked above. It has the ability to copy sent mail to your Y! Mail’s "Sent" folder on each send. However I don’t recommend the use of that due to the fact it times out so much. This can prove to be very frustrating in short order.

If I create folders in the client, will they sync with Yahoo! Mail?

No.

Being that FreePOPs supports a ton of different mail besides Yahoo! Mail, could I use it to back up a different account, such as mail.com mail, aim.com mail and so on?

Absolutely. Using the methods above you could backup mail the exact same way with any one or more of these providers.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

How To Perform A Full Yahoo! Mail Backup

There’s an old word (if you could call it that) that’s been used time and time again in thousands of different I.T. departments across the world, and that word is PEBKAC, pronounced "pebb-kack." It stands for, "Problem Exists Between Keyboard and Chair."

PEBKAC accurately states the #1 reason why people get their account(s) compromised, that being end user stupidity and/or lack of knowledge.

Here are some classic examples of PEBKAC:

"My husband/wife and I use the same email account because it’s more convenient."

Not good. One of you is going to inevitably make a major error that will lead to you losing the email account in some way. It doesn’t matter how long you’ve gotten away with it to this point, nor does it matter how much you trust each other. One of you will screw up, probably very innocently with no bad intentions whatsoever. And when it happens (and it will,) bye-bye email account.

Email accounts should only be used per individual. Shared accounts is just a bad, bad idea because there are way too many things that can go wrong just from normal use.

"I use the same password for my email as I do for my online banking account, because remembering passwords is just too hard."

Dumb. This means if one of your accounts is compromised, so are the others. Why? Because you probably use the same username as you do password for all your accounts.

Solution to problem: Use KeePass.

"I keep my account information in a Notepad text file on my desktop."

Not smart. Okay, so you’ve got the right idea to at least keep track of your accounts, but in the worst possible way. Anybody who goes in front of your computer can open the file up as its in plain sight. And even if you’re the only one who uses your PC, if your hard drive crashes, your account info is gone.

Again, KeePass it. Store the database on a USB stick. It’s encrypted.

Here’s a few other ill-advised methods for your consideration:

• Using the browser to store all username/password information. Bad because anybody who uses your PC has access to everything, and I guarantee you’re not backing up your credential information.
• Using a browser bookmark synchronization service to store all username/password information. Also bad. The bookmarks supplied with account credentials are still on your local drive. You’re at least backing up your stuff, but are still poising your account information to be compromised from the locally cached copy.
• Setting site preferences to keep you logged in for more than 24 hours. Thankfully, online banking prohibits this – even down to an auto-logout after 10 minutes of inactivity. But other web sites do not do this. There are some (like Gmail for example,) that have a small checkbox that state to keep you logged in. I strongly recommend against using features like this, because I guarantee you’re never clicking the "log out" link but rather just closing the browser. This means somebody else can simply walk up to your PC, open the browser, go into the history to see where you’ve been, then have complete full access to whatever you were signed into just by clicking a few links. It’s all right there.

If you exercise basic common sense when it comes to your account information, the chances of your accounts getting compromised decreases dramatically.

I’m not saying to get all paranoid and lock down your PC like Fort Knox. What I am saying is that you should be aware of the simple ways (as outlined above) not-so honest people can get to your information.

By individualizing account credentials, using an external means of account information storage and routinely clearing your browser history, these simple steps add a rather good level of protection. No, it will not protect you from all means of ways an account can be compromised, but it’s a really good start.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

The #1 Reason People’s Accounts Get Compromised Is…

Hotmail does allow for the use of limited HTML in email signatures, and this does include the use of images as long as they are hosted in a public place.

All that’s required for you to do this is the following:

1. Use a free image hosting service and upload your image there.
2. Get the direct link to the image from the image hosting service.
3. Input this link into your signature using the HTML <img> tag.

Here’s how that’s done:

First, get your image. Use whatever image you want.

Second, host your image. For this example I will be using ImageShack because it has a super-friendly auto-resize feature. Simply check the box for "resize image" and select "100×75 avatar." This is absolutely perfect for signatures as it’s just the right size so it won’t annoy people you send mail to.

For my example I will use an image of a disgustingly ugly pair of dopey pants:

After you upload your image to ImageShack, you will see a screen for a "Direct link to image," like this:

Click the word "link" to the right of "Direct." You will then have the full direct link to the image in your address bar:

Leave this open for now because you’ll need to come back to it in a moment.

Open a new tab in your browser. This is done easily with CTRL+T.

Go to www.hotmail.com and login to your Hotmail account.

On the far right, click Options then More Options, like this:

Select Personal e-mail signature under Customize your mail, like this:

In the email signature editor, select Edit in HTML, like this:

In your email signature, type:

<img src="">

..like this:

Go back to your other tab where your ImageShack hosted image is. Highlight all the text in the address bar and press CTRL+C to copy.

Now go back to your email, click between the two quotes and press CTRL+V to paste.

It should look something like this when done:

Now click Edit in HTML and change back to Rich Text. Your image will now show in your signature. Click once after the image to see your blinking cursor, then type whatever text you want to appear.

Example:

When finished, click the Save button at bottom right.

At the top left of the next page, click Go to inbox to go back to your mail.

Click New to compose a new email.

You’ll see something like this:

..and that’s all there is to it.

A few quick end notes:

• If you’re thinking about using Flickr to host your email signature image, don’t. Having a direct-linked image with no link-back to Flickr is a violation of their community guidelines.
• Sometimes when loading your signature, the image may not show up instantly as it has to "call" it from another server every time it loads. This is usually just a very short pause since the image is small.
• Being that your image is hosted elsewhere, there is the chance that it will get deleted after a certain amount of time. This is easily remedied by simply re-uploading the image and re-editing your signature to reflect the new location. Be sure to save whatever image you use for your signature somewhere local (like a USB stick for example) just in case you have to do this.
• DO NOT direct-link from somebody else’s web site, because that’s just plain rude and it "steals" bandwidth. Either host it with a free image hosting service, put it on your own web site, or don’t do it all.
• No, those are not my pants.

Notes for Yahoo! Mail users:

I know this article is about Hotmail, but believe me, if there were a way to do this in Y! Mail, I’d happily instruct you how to do it. Y! Mail currently does not allow any HTML whatsoever in their email signatures, however, something in the back of my mind distinctly remembers that they used to allow it.. I’m pretty sure of that although I can’t prove it.

When Y! updated their mail system fairly recently, a few things in the mail signature section broke.

For example, if you try to insert an emoticon, which is a direct-use Y! feature, you get this lovely little message:

Yahoo evidently likes dangling the carrot for its mail users. The stationary (as in the last icon on the right in the signature editor) doesn’t work either, by the way. Gee, thanks Yahoo.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

Use Custom Images In Your Hotmail Email Signature (How-To)

There are two basic ways of saving web pages, that being via the browser or "printing it" to a PDF.

Via the browser

The browser that has the absolute best web page save feature is Internet Explorer 8, due to the fact it can save entire web pages as a "Web Archive." When you click File/Save As (if you don’t see that in your IE 8, press ALT on your keyboard to bring up that menu,) you’ll see it as a save option:

When you choose to save it will "crunch" everything into a single file:

Why is this the best? Because it’s a single file that contains everything (and that’s why it’s labeled as an archive.) All the text, all the images and everything included. If you load it afterward, it looks exactly the way it was originally. It is to the best of my knowledge the only browser that does it right.

Other browsers, such as Firefox, save as "Web page, complete" and it’s nothing but a huge mess. An HTML file will be saved which is the web page, but a subfolder will also be created with all the images, JavaScript files, etc. You can literally get 20+ files out of a single web page save.

Love or hate IE 8, it rules the roost when it comes to web page archiving.

Drawbacks:

• Only one – it’s proprietary to IE 8. Otherwise it’s the best way to archive a web page.

Via PDF Creator

If you don’t use IE 8 and want a web to save web pages a single files that include images and so on, the best way to do this is to use PDF Creator to create PDF files. This is free software that will install a virtual print driver and can be used in your web browser of choice.

Once installed, go to any web page, load it, then click File/Print or press CTRL+P. 

Choose PDF Creator from the window that appears:

..click OK.

The page will be crunched and made ready for PDF rendering:

You’ll see this:

Click the Save button at bottom right. You’ll be asked to name the file and where you want to save it to. Once done, the page is archived as a PDF.

Drawbacks:

• Many times the PDF creator will default to a serif font (Times New Roman) instead of the font seen on the original web page.
• Any links in the web page will not work in the PDF.

These drawbacks are usually acceptable being it’s the text you care about the most when it comes to a web page. Any images on the page will be embedded in the PDF; all text is searchable as well.

In addition, the PDF created even for very large web pages will be small in file size, suitable for sending in email if you want to send it off to a friend.

Via ScreenGrab

This is for Firefox only.

ScreenGrab is a FireFox plugin. It allows you to save a PNG or JPEG screen shot of any web page, but does so far better than ALT+PrintScreen. ScreenGrab will take an image of the entire page including the full length. The screen shot taken will look identical to what you see on-screen.

Drawbacks:

• Since the output file is an image, none of the text can be searched and links won’t work either.
• The default output file is a PNG. If the web page you save is very long, the file saved will be enormous.
• On very large web pages it can cause Firefox to freeze up when attempting to take a full screen shot, particularly on slower computers.

You can make the screen shot ScreenGrab takes to be smaller by purposely not using the browser maximized, because yes, ScreenGrab captures everything – including all the white space on the sides.

To use ScreenGrab, install the add-on, then on any web page, right-click and choose ScreenGrab:

"Complete Page/Frame" will save the entire page, length and all.

"Visible portion" only captures what the browser is displaying at that moment.

"Selection" allows you to select what you want captured.

"Window" acts like ALT+PrintScreen does.

Choosing to Save will save the file. Choosing to Copy will copy the image to the clipboard buffer where you can paste into another program such as an image editor, Word, etc.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

What’s The Best Way To Save A Web Page?

There is only one right way to put the date in a file name. When I say "date in a file name" I mean that the actual title of the file has the date in it.

The format you must use for proper date formatting every time is:

1. Four-digit year
2. Dash
3. Two digit month or single digit month with leading zero
4. Dash
5. Two digit day of month or single digit day of month with leading zero
6. Underscore
7. Description of file in lowercase letters with words separated by underscores (optional, but more compliant)

Here’s an example:

2009-03-27_my_document.doc

Now I’m going to explain why this is the proper date formatting structure for file names.

Four-digit year

You do this so as not to confuse a year with a month. If you have a date written as 08-07-08, is that August 7, 2008 or 8 July, 2008? You can’t tell.

"That doesn’t matter, I always use month/day/year."

It does matter because not everybody uses month/day/year.

Two digit month or single digit month with leading zero

A two digit month is each enough to understand. For example, December is 12.

A single digit month, like May, is 5. But you don’t write it like that. You add in a leading zero so it’s written as 05.

Why?

Because some operating systems will not list files in proper numeric order without the leading zero. Windows XP and all previous versions prior to it do this.

Example: You have 10 DOC files from 0 to 10. The single digits have no leading zeroes on them.

This will show in XP in Windows Explorer as:

0.doc
1.doc
10.doc
2.doc
3.doc
4.doc
5.doc
6.doc
7.doc
8.doc
9.doc

Note the 1 and the 10 are right on top of each other. Why does XP do this? Because 1 comes after 0, before 2 and all other numbers. XP is only going by the first character it "sees."

Even Windows Vista and 7 still do this when listing files outside the Windows Explorer interface (such as a File/Open dialog box.)

Second example: 00, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10

All these numbers will be listed in proper order. 0 always comes before 1, and even with the way Windows lists files, it absolutely will not get this "wrong"; that’s why you do it.

Two digit day of month or single digit day of month with leading zero

You do this for the exact same reason as for the month.

Underscore

The underscore (this character: _) is necessary because the dates uses dashes already. Using underscores gives a clean visual cue as to what’s a descriptor and what’s a date.

In addition, you use underscores because trying to send a file over the internet with a literal space in it results in a %20, or just fails on attempt to transfer. A replacement must be used for the space to avoid this. Underscore is it.

Description of file in lowercase letters with words separated by underscores

As said above, this is optional. You use lowercase just in case you ever have to upload this from a command line via FTP. Where case of letters is involved, mistakes can be made easily – especially if it’s a long file title. If you know all the letters are lowercase, this decreases typing mistakes significantly.

Why Year/Month/Day and not Year/Day/Month?

Year/Month/Day is proper big endian formatting and follows ISO 8601 international standard. Year/Day/Month does not. You can see more info here on that if you like.

Okay, so I know a bunch of stuff about date formatting in files now. Why should I care?

You should care for three good reasons.

First and most obvious, it will make your files easier to manage no matter what OS you use. And if you plan on sticking with XP for a while longer, this is mandatory because of the way it lists files starting with digits.

Second, being that the world is getting smaller every day, chances are you’ll be trading files with someone across the pond sooner or later, if not doing so already. Using the internationally recognized big endian standard eliminates any and all confusion as to what a date format truly represents.

Third, in addition to files being sorted properly no matter the OS you use, they will also sort properly no matter what web site you use. Using Windows SkyDrive, Google Docs, plain FTP or other means of online storage? You’ll be able to sort a whole lot easier using proper date formatting in the titles of your files.

Wouldn’t it be easier just to sort by date modified or date created?

Not necessarily because it can add in many repetitive steps.

In Windows (XP/Vista/7,) two columns that can be added via Windows Explorer are Date Modified and Date Created. However in order to see these, you have to be in Details view mode when looking at files.

Date Modified is usually there by default, but Date Created isn’t, so you have to add that in by right-clicking a column to see all that are available, then choose Date Created so it can be seen.

Example from Windows XP:

To get to this point, it took five clicks just to see this stuff.

1. View
2. Details
3. Right-click column
4. Date Created
5. Click to sort by date created

You may have to do this over and over again – particularly in XP – because this view mode may not be "remembered" by Windows. It can get very frustrating quickly.

Adding in the date to the title of the file eliminates the need to do any of this.

Where would using date formatting like this in file titles be most useful?

Three instances comes to mind:

1. Photos
2. Documents
3. Dated audio or video broadcasts

Is there ANY WAY to automate the process of renaming multiple files with the date like this?

Absolutely. The tool you need is Rename Master for Windows. Here’s how to use that software to modify as many files as you want – all at once – with their creation date at the front:

1. Launch Rename Master.

2. Remove all existing steps. This is done easily by clicking Edit then Clear Renaming Options, like this:

3. In RM, navigate to the folder where the files are. Do this by using the Folder Browser on the left of the application. If you don’t see it, press CTRL+B while using Rename Master.

4. Click the New Step button, then Add to Beginning/Ending, like this:

5. Add the following in: ?dc:FYYYY-MM-DD?_

Yes, I know that looks weird, but it works. It looks like this:

Make sure to select "at the Beginning" and "to the Name" as shown above.

6. Click the New Step button again and choose to Replace Name/Phrase, like this:

7. Set the step to look like this, and follow the steps carefully:

Next to "Replace the" we select phrase. This will enable the other fields.

In the field directly to the right of phrase, click inside and press the spacebar once to add in a space. You cannot see this in the screen shot above because a space obviously cannot be seen.

In the field directly to the right of with, type in an underscore (this character: _).

8. Click the Case & Wildcards tab, check Override configuration settings and tick the option for lowercase, like this:

9. Compare the Name to the New Name column to make sure the appropriate changes will be made.

Above is exactly what we want. The best example is "New OpenDocument Text.odt."

As you can see from the New Name column, it will be changed to:

2009-09-23_new_opendocument_text.odt

The file creation date is added using the proper date formatting. All spaces are replaced with underscores and letters that were capitalized are changed to lowercase.

After that it’s a click of this button:

(Located at the bottom of Rename Master)

..and that’s all there is to it.

Always remember to proceed carefully with the renaming of files, especially for large amounts of them. Pay close attention to the New Name column in Rename Master when using the software, because whatever you see there is exactly what the files will be renamed to verbatim. So if it looks wrong, it is wrong. Correct it before hitting that rename button at the bottom.

Final notes for Vista/7 users

As you know, file permissions are needed in order to rename files in specific places. RM may not function correctly if you try to modify files it doesn’t have proper access to. To overcome this, rename files that you have located either in a specific folder you create on the desktop or a specific folder you create in My Documents. RM should work without issue when renaming files from those locations. Just remember to create a specific folder to do it so you don’t rename anything else by mistake.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

The Ultimate Guide To Proper Date Formatting In File Names

Data on optical media can be a pain to work with at times, especially if the disc starts to wear down with age, or gets accidentally pitted or scratched. That being said, here are 5 utilities you should have.

1. nrg2iso

Site: http://www.roland-illig.de/lang.delphi.nrg2iso.html (there is an English version on that page, just scroll down)

NRG is Nero’s version of an ISO. Although the vast majority of optical disc images are ISO these days, you may run into an NRG periodically. Some disc image mounting/burning utilities will “understand” NRG but most don’t. In that case you need convert it to an ISO. nrg2iso does this easily and quickly. Works in nearly all versions of Windows, including Windows 7. Once you convert the NRG to an ISO you can easily burn it to a disc.

2. bin2iso

Site: http://www.weethet.nl/english/download.php (scroll down and the download link is there)

This is another disc image format you may run into that you can’t burn or mount – especially if the CUE file is missing from it. Bin2iso will take care of this in short order (even without the CUE file) and convert the BIN to an ISO file. This software is really old and 32-bit only, but it does work.

3. Daemon Tools / Virtual CloneDrive

Site (Daemon Tools): http://www.daemon-tools.cc/eng/home
Site (Virtual CloneDrive): http://www.slysoft.com/en/virtual-clonedrive.html

When working with ISO disc images that you want data access to without burning them to disc, you mount them virtually as a drive letter.

If using Windows XP, the best tool for this is Daemon Tools. If using Vista or Windows 7, the best tool is Virtual CloneDrive.

Both are easy to use. With Daemon Tools you right-click its taskbar icon to mount ISOs as a drive letter. With Virtual CloneDrive you can right-click an ISO and mount, or simply double-click and ISO to do the same thing.

4. ImgBurn

Site: http://www.imgburn.com/

ImgBurn works on any Windows (from 95 all the way to 7) including all 64-bit editions! It also works under Linux in WINE easily as well. When you want to burn a disc image, you need not look any further than this. It always works, never fails, is light and additionally will build images as well.

5. Nero 9

Site: http://www.nero.com/enu/nero9-introduction.html

This is a paid title but worth it if you’re desperate to retrieve data off a damaged disc.

Let’s say you have a disc but it is very scratched and pitted. The disc on insert does spin up but on any attempt to read the data, it won’t work. You’ve tried over and over again copy the data off the disc but your optical drive absolutely won’t do it. You know your optical drive is fine, but the disc isn’t “playing nice” with you.

Nero Burning ROM (included with Nero 9) may be able to help.

What most optical software utilities do is try a set number of times to retrieve data off a disc at the fastest speed possible. After a few attempts it will give up, citing the disc as unreadable. Nero Burning ROM on the other hand will slow down the disc reading speed – even to below 1x if it has to – and copy any bits of data it can retrieve even if it can’t finish a full copy. During the process you will see Nero spit out a bunch of read errors, but that’s okay because it will keep going until it finds the next readable part of the disc, copy and continue as best it can.

For example, if there’s a document file on a disc that has a section of the data that’s completely corrupted from physical damage, Nero Burning ROM will copy it anyway. We’ll say the document is 50 pages long. The copy Nero creates may have corrupted data between pages 18 and 25, but at least you got something. And that’s better than nothing. That alone makes the software worth its price.

Nero 9 carries a hefty price tag of $70, and while the suite of apps you get is large, it’s the Burning ROM program that saves the day because it can mean the difference between getting data back or having it lost forever.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

5 Must-Have CD/DVD Utilities (Windows)

The immediate advantages of using WL Mail:

• No ads anywhere in the client
• No ads sent on outgoing mail
• Allows for local caching of mail for faster access and being able to read your mail offline
• Easier to attach files
• Faster than using the web interface

There are more but those are the biggies.

The way a Hotmail account is configured in WL Mail by default is to download a copy of every mail in your account (and no that does not mean once downloaded it deletes from the web version.) This unfortunately includes the Junk and Deleted folders, so every time your perform a mail check, anything in those folders is downloaded as well.

You can easily configure Hotmail to download only the headers by simply right-clicking on the folder and choosing the appropriate option.

It’s as simple as this:

Pictured above is done by doing the following:

1. Right-click the Junk e-mail folder.
2. Hover over Synchronization settings.
3. Click Headers only.

What this will do is download just the header and not the actual message. You will see the subject line but the mail will not be downloaded unless you actually open it.

I suggest doing this for both the Junk and the Deleted Items folder, because when you delete something you obviously don’t want it locally cached. Don’t worry, your deleted mail will still be there on a server level for 30 days unless you specifically choose to empty the Deleted Items folder.

Any folder in your Windows Live mail account can be set to Headers Only. This may prove to be an advantage for those that have bandwidth caps imposed by their ISP, or a slow internet connection. Headers are nothing but very small files and download almost instantly.

The WL mail client has no ads anywhere in it. Using it in combination with the headers only option makes it one of the speediest mail systems you can use.

Quick questions answered

Does the Windows Live Mail client use IMAP for Windows Live accounts?

No. Windows Live mail uses a proprietary protocol by Microsoft called DeltaSync. It allows for two-way synchronization of mail/contacts/calendar/notes, so it in fact does a whole lot more than just mail.

If I have a folder set to headers only and I delete a mail, does it get moved to the Deleted Items folder even though I don’t have to re-download it?

Yes. The way in which it works is that the WL Mail client has seamless synchronization with the web-based version. When you delete a mail and then click the Sync button (or just wait until the client performs another mail check), what you do on a local level will be reflected exactly in the web-based version, and can be loaded the same way on either platform. Even if you did not read the mail and deleted it, it will still be moved to the appropriate location.

Is there any way I can turn off the reading pane so I don’t automatically download an email when I click on it?

Yes, you can turn off the reading pane. First it should be noted that the reading pane is by design disabled whenever viewing the Junk e-mail folder. So even if you have it enabled and go inside the Junk e-mail folder, it will turn itself off when in there. However if you want it off all the time, press ALT+V to bring up the View menu, then click Layout.

You will see this:

Simply uncheck the box for Show the reading pane, then click Apply then OK.

Will adjusting synchronization settings for my Windows Live account affect any other Live or other POP/IMAP accounts I have in WL Mail?

No. Whatever you adjust for sync settings will only affect that specific account. It does not "carry over" to others.

Are headers re-downloaded every time I start the WL Mail client?

Yes. WL Mail ordinarily performs a mail check (what it called a "Sync") on startup unless you configured it otherwise. Being that headers are so small in size this will not be a cause for concern.

Will choosing headers only for specific folders affect the way I search mail in WL Mail?

Yes. Any search performed in a folder you have set to headers only will only search to/from addresses and subject line, but not the body of the message since it isn’t downloaded locally at that point. To perform full searches that include the body of the message, you will have to have full synchronization or use the web-based version.

If I currently have a folder set to full synchronization and switch to headers only, are the local copies removed for the mail in that folder?

No. If you want to configure a Live account with headers only for everything, remove the account from WL Mail and re-add it. On first check of mail, stop the process (click "Sync" twice to see the window and hit the stop button), set all folders to headers only, then perform another sync.

Got another question about Live mail and the WL Mail client? Leave a comment and ask.

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

Speed Up Hotmail In Windows Live Mail With Headers Only

In the beginning…

(Note before continuing: I’m concentrating on late 1990s-to-present tech. Obviously what’s listed below doesn’t cover things like the GRiD Compass.)

We had these absolutely huge unwieldy docking stations, like this:

The laptop went into that huge slot you see above. A monitor would be placed on top of the station. You would attach your keyboard and mouse into ports in the back.

Rarely did home users use this because it was ridiculously expensive and furthermore didn’t work half the time. The infamous Windows "docked" and "undocked" modes would wreak havoc with the OS; the hot-swap introduced later on was lukewarm at best. Oh, you didn’t know? Most of these were cold-swap. You couldn’t just yank the laptop out whenever you wanted. You had to shut down before doing it.

Worst of all, it was bigger and slower than a standard desktop PC.

After that…

The computer industry wised up and realized those beasty docking stations had to go. What came after that was the docking bay.

It wasn’t all too much different than the station, but this was a step in the right direction. Even so, it was still just a weird bit of technology. Some allowed the laptop LCD screen to be used while others had a detachable "bench" that sat on top in predefined indentations or holes. This was used when the laptop lid was closed, docked, the bench placed over the laptop, and a monitor sitting on top of that.

The problem here is that it didn’t serve any advantage over simply plugging in your laptop while on the desk. Network connectivity could easily be had with a 3Com PCMCIA card with RJ-45 dongle, so there was literally no point to this putty or charcoal-colored monstrosity.

If you ever asked an LAN Administrator, "Um.. why is this thing necessary?", the answer would always be, "Because the VP of Sales wanted one", because he or she knew there was absolutely no real reason to have it. Gotta spend that budget somehow, right?

And yes this had the same clunky operation with Windows docked/undocked modes.

It goes smaller but is still bulky..

Realizing the docking bay was still too frickin’ big, then came the port replicator.

This was the smallest of the breed. It does exactly what its name suggests; it replicates ports. You click in your laptop, open up the screen and use as you would normally with attached keyboard and mouse plugged into the side or back of the replicator.

This is yet another one of those, "What’s the point of this thing?" bits of tech.

Port replicators are still in use today; they never went away.

In the present..

This is the modern version of a laptop dock:

Example setup:

Here’s another:

The only people interested in these things are corporate users. Home users know better than to use a setup like this because you really don’t get your money’s worth unless you buy docking setups used (some of which can be had at fire sale prices.)

If you are so inclined to purchase a setup like the above, shop any OEM manufacturer’s (such as Dell) "business" section and you’ll see them. Will you want to buy? Probably not after you see the price tag.

A cost-effective home user’s way to use a laptop as a desktop

Any laptop can be used to serve as a desktop – even a netbook. And you can do so without any of that docked/undocked Windows crapola.

What you will need is the following:

1. A ventilated laptop stand.

Your laptop will most likely spend most of its time plugged in and in heavy use. As such she’ll get hot under the collar real quick. There are many stands to choose from. Shop carefully, smartly and always read the customer reviews.

It is absolutely worth it to spend a few extra bucks on a stand that will do the job properly.

It is not recommended to run your laptop as a desktop unventilated because it will decrease the life span of your laptop – particularly with the hard drive.

Tip: Don’t run your laptop without the battery just to decrease heat while the unit is in use. This may render your battery useless in less than a year. You must keep it in the laptop in order to maximize its life span.

2. A USB hub.

You may or may not need this as the stand may have some port replicator options on it. But if it doesn’t, you’ll need your ports in a convenient place and that’s where the hub comes in. You should buy a dedicated small hub for your external keyboard, mouse and other things like USB sticks, external drives and so on.

Using a dedicated hub is convenient as well because you never have to unplug the keyboard or mouse when you take the laptop off its stand, should you decide to bring the laptop elsewhere.

Tip: If you have the option, plug the hub into the port on the laptop that is furthest away from its hottest spot when running. You’ll know this by touch.

3. An understanding of how to use presentation settings in your operating system.

This varies from laptop to laptop. It is usually accessible via a function key in combination with Fn, such as Fn+F1 or Fn+F7. One of the function keys on your laptop will have a small label of a monitor. That in combination with Fn will allow you to switch between the laptop screen and the connected monitor, similar to ALT+TAB’ing between apps, except that you’re switching monitor settings.

For Windows XP users: You have the choice between using the laptop screen, connected monitor screen, or both activated at once (called "duplicate" mode) using the lowest native resolution of the two monitors (but not as a monitor extension as far as I’m aware – although I could be wrong there).

For Windows 7 (and maybe Vista) users: Use Presentation Settings via Win+P (as in "Windows flag" key + P):

With this you can use a secondary as an extension of the primary, keeping the native resolution on both screens. Very cool, very useful. I do not know if this exists in XP as I no longer run that as my primary OS. If anybody out there with XP wants to test this, feel free and post a comment.

4. An understanding of controlling what the lid does.

This is done on a software level. In Windows 7 it looks like this:

This is available in Power Options via Control Panel in Windows and has basically been the same ever since Windows 95. Some of you will probably want to run your laptop with the screen lid closed when using as a desktop connected to an external monitor. If that’s your goal, what you don’t want to happen is the laptop "hibernating", "sleeping" or shutting down when you shut the lid. What you do want is the "plugged in" or "on AC power" setting to be "Do nothing."

Remember to only change this for "plugged in" and not "on battery."

5. (Optional) An external USB optical drive.

You may not need this as your laptop may have one of these already installed. But even if it does, I suggest getting one anyway because you can place it much closer to you via your USB hub, and furthermore will keep any extra heat out of your laptop from optical drive use.

6. USB keyboard and USB mouse.

You’ll obviously need these for "true" laptop-as-desktop use. These can plug in directly into your USB hub.

Quick question answered: Is it a problem to use both the laptop and desktop keyboard and/or mouse and the same time? No. Windows will activate both of them. If you want to switch between them, that’s fine. You won’t have to enable/disable anything to do that.

Drawbacks using laptop-as-desktop

1. Limited video memory.

Your laptop most likely uses shared memory for video and does not have a dedicated graphics card. In addition, the external monitor you use probably has a higher native resolution than your laptop LCD screen does. This means your laptop will have to "work harder" to render video on a higher resolution.

In plain English: Choppy/stuttering video may occur from time to time. As long as you’re aware of this, then you’re fine. You’ll notice this most with Flash video (of course).

2. Slower

Laptops are by nature slower than desktops because they house mobile processors, slower RPM hard drives (5400 compared to 7200), and are designed to emit the least heat possible so they don’t literally burn up.

You will notice the slowness most when you have a lot of programs open. Psychologically you will be fooled into thinking, "this is a regular desktop" because you have a regular monitor, keyboard and mouse in front of you. It’s not. It’s a laptop. You know this is true, but it’s easy to forget. Remember what you’re using and what it was designed for.

3. Potentially unplugging a bunch of stuff every time you have to go mobile.

The best possible situation with a laptop-as-desktop setup is to only unplug three things when going mobile, that being your USB hub, monitor connector and power cord. You have a spare AC adapter in your laptop bag, so you don’t need to unplug that from the wall – and then off you go.

However most people don’t have a spare AC adapter as they are expensive (usually at least $50). And some of you won’t use a USB hub. This means every time you want to go mobile, you have to unplug all the USB stuff, disconnect the power cord, unplug that from the wall or power strip, wrap up the power cord cable, chuck it in the laptop bag, etc. You get the idea. It can turn into a tangled mess in short order. And you’ll have to do it all over again when you want to use the laptop as a desktop again.

Using a laptop as a desktop will require you to spend a few bucks to do it right, make no mistake.

Advantages of using a laptop as a desktop

1. Quiet.

Nobody likes a loud desktop PC. Laptops are built to be quiet. And most modern laptops (with the exception of gamer laptop rigs like Alienware) are whisper quiet. The only thing you want to hear is the click-clacking of your keyboard and clicky-clicky’s of your mouse. With a laptop, that’s what you get.

2. You are not chained to your desk.

You are using a portable medium, so whenever the mood strikes you, go mobile. Everything will go with you in a usable compact form.

3. Eliminates bulk, and a lot of it.

If you took a brand new $300 Dell mini netbook and outfitted it as outlined above, you’ve got a super-small way of computing that can more or less do everything save for high-def video editing and gaming. It is the ultra-compact setup that completely eliminates the traditional PC tower. Is it as good as a tower? Obviously not. But it does do the job surprisingly well for what it’s capable of.

By attaching a regular-sized monitor and traditional keyboard and mouse, it feels just like a regular desktop computer when using it, save for the hardware limitations as noted above.

Do you (or have you) run a laptop as a desktop?

If so, does it work for you? Did you feel it was a good decision? What recommendations (and/or warnings) would you give about computing in this fashion?

Post from: PCMech. Helping Normal People Get Their Geek On And Live The Digital Lifestyle.

Can You Use A Laptop As A Desktop?