A problem with instant messaging is that it can be tough to get the same screen name on all services you use. Most people these days choose to employ the use of a multi-protocol instant messaging program such as Digsby, Trillian, Miranda, Adium or Pidgin, and having all those different names can be aggravating for others to remember. You can, however, use your email address as your screen name for just about every single IM service there is.

Before telling you how this is done per each service, there are a few things to bear in mind.

The email address you choose as your screen name must be one that you own and use regularly. In other words, don’t use your work email address.

Don’t use an email address that is "tied" to your ISP, because at some point in the future you may change ISPs.

Try to use an address that doesn’t have any dots, dashes or underscores in it. If you can’t do that, that’s understandable, but be aware that some IM services won’t permit usernames that contain characters like that.

How to register your email address as your screen name in..

MSN/Windows Live

1. Go to www.live.com.
2. Click the Sign in link at top right.
3. Click the Sign up button on the left.
4. The first field will be Use your e-mail address. Proceed from there.

AIM

1. Go to www.aim.com.
2. Click Get a screen name at top right.
3. Choose Use an existing email address as a Screen Name. Proceed from there.

Google Talk

This one takes a few hoops to jump thru to get this working, but can be done.

1. Go to www.google.com.
2. Click the Sign in link at top right.
3. Click Create an account now at bottom right.
4. Use your current email address as your screen name on the next page and continue sign-up.

The hoops you have to jump thru at this point are that after you’ve created your Google account, you will need to also create a Gmail account in order to use the Google Talk service. Once you’ve finished signing up, go to www.google.com/accounts and add in the Gmail service. Yes, you will have to create an Gmail account "on top of" your Google account, but both will be "tied" together afterward. Then people can start sending you instant messages via your Google Talk account.

Yahoo!

This IM service doesn’t allow the creation of accounts using your email address, however, being that MSN/Live accounts and Yahoo! accounts can interact with each other easily, all anybody has to do is send you messages to your MSN/Live account via the Yahoo! service and you will receive them, so the creation of an additional Yahoo! screen name isn’t necessary.

Advantages of using your email address as your screen name

1. It’s guaranteed to be available.

In order to use an email address as a screen name, it must be validated on sign-up by sending a confirmation email to that address. What this means is that the only person who could use your email address as a screen name is you, so it’s guaranteed to be available.

2. It eliminates a lot of confusion.

One screen name for all your IM services you use is mighty convenient. It’s also easy not only for you but for the people you chat with.

3. It makes it easy for people to know what your email address is.

Your email address is your screen name, so those you chat with don’t even have to remember what your email address is, because it’s already in their contact/buddy list.

Disadvantages of using your email address as your screen name

1. It makes it easy for people to know what your email address is.

Yes, this is listed as an advantage but it can serve to be a disadvantage, because maybe there’s certain folks you don’t want knowing your email address.

2. Slight possibility of confusion.

If your screen name is you@hotmail.com, and a contact wants to communicate with you over AIM, you may have to convince them, "Yes, that is my screen name. Seriously. It does work. It’s not just MSN/Live." People aren’t used to seeing a screen name as an email address.

3. You will have to tell everybody to switch over to your new IM screen name(s).

There’s no way around this unfortunately. However when you do get everybody to know your new screen names, it’s well worth it.

Why bother doing this at all?

Ultimately it’s the most convenient way to handle your email and IM communications. Everything is centralized around one screen name. The best part is that you don’t have to radically shift around anything. You can still use the same email and the same IM clients you’ve always used. The only thing changing here is your screen name and nothing else.

And as stated above, nobody on your buddy/contact list has to hunt for your email address. They know what it is right up front.

In fact, if you used this in concert with your social networking profiles (which all have the ability to find contacts by email address,) this even furthers the convenient use of your email address as your one screen name.

Who would have guessed that the email address was the best screen name all along?

Yes, I am talking about that MSN.com. The web site that has the blue background. The one with the text that’s way too small. The one that the only reason anybody ever has it as their home page is because they don’t know how to change it to something else.

That being the case, MSN’s upcoming changes are sure to get noticed. The logo changes both with the butterfly and font, the blue background is (finally) gone and said honestly the overall experience of using it is a whole lot better. Heck, you might even find it useful because we all know the current MSN just plain sucks.

Why does the current MSN.com suck? Because the design coddles to a bygone era where web designers were deathly afraid of making anybody scroll for anything, hence the stupid tiny text on the current MSN. There’s this ridiculous belief that if anybody has to scroll down for any content on your web site, you lose. This is only true if your content sucks. Scrolling down is not evil, never has been and never will be. If you’ve got something worth reading, the reader will happily scroll; there is nothing wrong with that.

What makes the new MSN.com a notable improvement?

Color coded organization:

This is a big deal and it’s not easy to pull off design-wise, but the new MSN makes it work. And when hovering over menus, a nice dotted border appears with menu choices below.

Tabs:

The blue "Games" in the screen shot above is an example of a tab in the new MSN interface. These are located in several areas and yes, they work well. Like with the top menu, some (but not all) tabs will have different colors compared to others.

Social connectivity:

Oh yes, it has it. The old-school Web 1.0 portal finally jumps into the modern age with Facebook and Twitter connectivity right from the same page. This is a really big deal because it gives people a reason to use MSN as their home page other than for just looks and information.

The beauty of the way it works is that the new MSN doesn’t shove you elsewhere, such as a "my.[web-service-here].com" just to get this feature. It’s on the home page right where it should be. That counts and counts huge. And YES, you can post status updates right from there as well for Facebook or Twitter. I tested it myself.

Microsoft said a few years back that they were going to put a huge effort into making their offerings modern. This started with Windows Live, then Bing and now MSN. I never thought I’d ever see MSN get out of Internet Stone Age, but it looks like it finally will – and do so in a way that truly will wow you and prove to be useful at the same time.

VoIP is Voice over Internet Protocol. It’s a general term used to describe voice communications over a packet-switched network (such as the internet). In this article I’m going to touch on the several different ways you can use PC-to-PC VoIP.

Important note: Yes, VoIP obviously includes the ability to communicate via PC-to-phone and vice versa. But that costs money to do that in most instances. PC-to-PC calling is completely free and that’s what I’ll be talking about.

Also note: There are more than 5 ways to VoIP. This is just a quick list.

Skype

Web site: www.skype.com

This is by far the most used PC-to-PC VoIP software that people use. In fact it’s used so much that the name is used as a verb that means "to call" (ex: "We need to talk, I’ll Skype you") much the same way Google means "to search the internet".

Skype also makes for a darn fine text instant messenger as well.

The only bad part about Skype is that it uses a proprietary protocol, meaning you must use Skype software in order to use the service. This is a turn-off for some.

Is there a way to call a Skype user without Skype software on a PC? Yes. There’s Gizmo5’s OpenSky. I haven’t tested this so I don’t even know if it works, so if anybody wants to give that a go, please feel free to do so and comment below if it worked or not (and if it did work, how well did it work?)

Windows Live Messenger

Web site: download.live.com/?sku=messenger

WL Messenger has had the ability to do VoIP for some time now, although most people aren’t aware of it. This is mainly because for whatever weird reason it’s hidden.

I’ve found the easiest way to access the feature is to open the messenger, press ALT on your keyboard to bring up the top menu, then click Actions, Call, Call a contact’s computer, like this:

From there you can place a call to another WL messenger contact on your list.

Yahoo! Messenger

Web site: messenger.yahoo.com

Calling another contact on your list is easy in Y! Messenger. Just right-click an online contact and choose to "call" the user’s computer. No fuss, no muss.

Google Talk

Web site: www.google.com/talk

Out of all the software on this list, Google Talk’s is the easiest concerning PC-to-PC calling. It’s as easy as Yahoo’s way of doing it but has the advantage of being very light on system resources. As a VoIP client, it’s tough to beat how straightforward and simple Google Talk is.

Ekiga

Web site: ekiga.org

Linux users are familiar with this one, but bear in mind there is a Windows version also.

Be sure to read Ekiga Interoperability as it explains what will and won’t work with Ekiga on phones, Mac and Windows.

What’s the best of the lot?

Skype, no question.

Why is it the best?

1. It will work easily on Windows, Mac or Linux.
2. It has the most recognition as a solid PC-to-PC software voice client.
3. It’s the easiest to do small voice conferencing with (meaning 6 participants or lower before the connection chokes).
4. The software runs well even on lower-end PCs and Macs.
5. For what it offers for free, it’s extensive and moreover useful.

Do you use VoIP at all? If so, what’s your favorite VoIP software client?

Write a comment or two and let us know.

More people these days are getting away from instant messenger programs and using the in-browser way, because there really isn’t too much reason to use an IM app these days. Years ago a large chunk of the IM functionality was provided by the application, but that’s not the case anymore. You can do voice, webcam, manage your buddy/contact list and just about everything else right from the browser.

With web-based IM you have from-service and multi-protocol.

Multi-Protocol

The one most people know is Meebo. It has a fantastic interface and is super-easy to set up and use. However there’s also eBuddy,ILoveIM, IMhaha, IMUnitive, KoolIM, mabber, MSN2Go, radiusIM and Wablet.

Needless to say you’ve got a lot of choice.

Do you have a review of one of the above? Leave a comment. I haven’t had the time to test all the above, so if you’ve got a few moments to spare, let us know what you think of one or more of the above.

From-Service

These are web-based versions of IM from the service providers themselves.

Yahoo: http://webmessenger.yahoo.com/
Windows Live: http://messidog.live.com or http://webmessenger.msn.com
AIM: http://www.aim.com/aimexpress.adp

Here are the rating from best to worst:

Best: AIM

AIM has updated their web interface and said honestly it’s the best there is. Flash-based, smooth animations, no weirdness with extraneous pop-ups (other than just one for the IM window itself), in-window tabbed conversations, familiar friendly sounds – this one has got the works. If you use AIM you will take to this like a fish to water.

Good: Yahoo

This looks very similar to the Yahoo Messenger app itself. However the problem is that it takes up the whole browser and I could not find any way to "detach" the IM. But other than that this is a solid performer. It has tabs, very friendly interface and a simple clean design. If you use Yahoo Messenger you’ll definitely want to try this.

Worst: Windows Live

Where Microsoft excels with it’s Windows Live Messenger client, their web messenger is a joke. It’s absolutely awful. The "messidog" address almost never works. You’ll get "An error has occurred" and be left flat on attempt to login.

The other address does work, but the interface looks like MSN Messenger 7. That’s bad. Bear in mind the current client is version 2009 (version 9). It’s also plagued with pop-up warnings left and right. This is a web messenger designed for 2002, not 2009. I have no idea why Microsoft keeps such a horrible web IM around like this. They’ve made such a huge effort to make all the Live services better and more friendly but haven’t touched the IM portion whatsoever. Very strange.

You’re far better off just using one of the multi-protocol services above.

What’s your take? App or Web?

Have IM web apps come far enough to make you give up your IM client or are there specific features that keep you "local", so to speak? Let us know.

In this small mini-series of videos I explain how to use the Windows Live Mail client that includes setting up with POP, IMAP, Gmail and of course Windows Live accounts like MSN, Hotmail and so on.

This is video 2 of 5. The other parts will be posted soon.