When it comes to Microsoft Office, it’s not necessarily a question whether to use it or not, because those who use it will continue to do so no matter what other options (like this, this, this, and this) are available. Those who use Microsoft Office simply won’t use anything else. The real question is whether or not current MS Office users will take...

If you utilize an Exchange environment in your office, a very seldom used feature is the ability to hyperlink to shared objects. What can end up happening is users just email documents back in forth or other chaotic methods which just lead to clutter more than anything. So to get started with hyperlinks the easy way, check out the free utility, Linker. Linker...

If email is your communication method of choice, the faster it is to compose messages the better. One thing I find myself doing quite a bit is attaching/embedding images (screenshots) and files. If you use Outlook and your text formatting is either RTF or HTML, did you know you can paste copied files and images directly into the message via Ctrl+V? I find this...

If you make use of Outlook’s contact management functionality, over time you may accumulate duplicate entries as you sync with your mobile device, contacts move companies, additional data is imported or [insert reason here]. If this is the case and you are looking for a tool to help remove the duplicates then check out Contacts Scrubber for...

I learned of fixoutlook.org from this article, so I’d like to add into the fray why I don’t use Outlook personally. First of all, I used to use Outlook. And I’m not talking about Outlook Express here, I mean the full version of Outlook. The client was good but there were certain things about the software that really rubbed me the wrong way. I...

Outlook users: have you ever sent an email which was supposed to have an attachment, but didn’t attach the file? Of course you have. To help prevent this in the future, check out the free Outlook plugin: Missing Attachment PowerToy. This free PowerToy for Microsoft Outlook is designed to help you avoid that exact scenario, helping you save time and avoid...

Are you constantly being bombarded by email messages which are interupting your work? Rather than going through the ‘drastic’ measure of closing your email client, try the Email Prioritizer plugin for Outlook 2007. This plugin temporary pauses email from being delivered so you can work uninterrupted for a period of time. To me, this is a better...

The PCMech Premium members have read (and seen in video) in great detail the lengths I go to to instruct how to archive email, be it POP, IMAP, Hotmail, Gmail, Yahoo Mail and so on. This article however is a freebie because it involves now-ancient mail data formats and how to convert them to modern format. And I know there are some poor souls out there still...

For you GMail users out there who like the threaded view (such as myself) looking to make Outlook behave the same way, be sure to check out this post: Give Outlook a GMail Conversation view. The author walks you through the entire process of setting up your Outlook inbox to behave like GMail. It is pretty simple to do and you can always go back to the standard...

In most enterprise environments the mail server used most often is Microsoft Exchange. This has been the de facto standard for many years. Corporations like it a lot because not only does it do mail but a ton of collaborative features as well. When connected via the Microsoft Outlook client, it is truly a powerhouse setup. Wondering if there was any Linux...

Upfront full disclosure: I am not a Hotmail user. However, Hotmail users who also take advantage of Microsoft Outlook might want to grab the Microsoft Office Outlook Connector. This tool allows you to access and control your Hotmail data directly from Outlook 2003/2007: With Microsoft Office Outlook Connector, you can use Microsoft Office Outlook 2003 or...

Outlook is so much more than just an email client. It offers everything you need to organize yourself: a calendar, todo list and an RSS reader (in 2007 at least). That said, email is by far the most prevalent feature and typically leads to use of the other functions. Microsoft has a really nice, brief article outlining some of these features. The items I found...

I will admittedly eat a bit of crow on this one (considering I’m not too fond of Gmail) but in what has been the single largest deployment of Gmail ever, 1.5 million Australian students will now be using Gmail instead of Outlook w/Exchange. This is what you call the ultimate in TCO. All students got bumped from 35MB to 1GB and the super-friendly nature of...

If you use Outlook as your mail client, one of the more popular features is the new mail desktop notification which pops up a notice for a few seconds regarding new mail items received. While this is handy for normal use it is a distraction (or embarrassing when some “inappropriate” spam is sent to you) when you are sharing your desktop for others to...