How to specify chapters in MS Word?

[JTH]

Hi all, I am using Microsoft Office 2003 on Win XP. Anyways... I am currently writing a piece that is divided into several chapters. At present, I have to try and remember that, say, Chapter One starts on page 7, chapter three starts on page 42 etc and it's quite hard to navigate quickly from chapter to chapter. I was wondering if there is anyway to specify chapters within Word so that I can toggle between chapters quickly? i.e. so that I could have a next chapter or previous chapter shortcut on the keyboard if possible. This would speed up my work greatly!

Many thanks a lot in advance for any help. Best regards... JTH

[pillainp]

To do this effectively, you must format your document properly.

Set your Chapter Headings to one consistent Style using the Styles selection box (Attachment 1 - WordStyles.jpg) on your Formatting toolbar. Its the first box on the toolbar, with two slanted A's nest to it, and displays Normal when you start a new document.

Next, click the small button between the double blue arrows below the scrollbar on the right (marked with red circle in attachment 2 - Browse.jpg) to bring up the browse options box. Click the "Browse by Headings" option (You can see what each item is in the white area at the bottom of the options box - I've marked it with a red arrow).

Next, to browse by Heading, press CTRL+PAGEDOWN to go to the next heading and CTRL+PAGEUP to go to the previous heading.

Also, you can bookmark each heading and create links in a Table of Contents.

Alternatively, you could make each Chapter a separate section, and browse by sections as outlined above for headings.

Hope that helps.

NPP

[JTH]

Wow that was really helpful... thanks a lot.

This mighn't be possible but is there a way to keep a chapter always at the top of the page? What I mean is, I set a chapter to the start of the page but then when I for example add more text when editing the chapter before it, it has the effect of pushing the follwing chapter down the page. Is there any way to tell word to ALWAYS keep those different-heading chapters at the top of a page, never to push them down a few lines towards the centre?

Thanks a lot in advance once again!

[pillainp]

To keep a Chapter (or for that matter any text) at the top of a page, irrespective of the text above, what you need todo is to set a Page/Section Break.

To do this, simply set your cursor at the beginning of the line you want to always be on a new page and press CTRL+ENTER. This will set a break in the text, and will cause all text thereafter to always start on a new page.

One disadvantage is that it only needs one line of text from the previous section to spill to a new page to push your break one page down. Thus you may have a number of nearly empty pages in your text.

To really see how this works, you need to try it out yourself. Type in two separate paragraphs of text. Set your cursorin front of the second paragraph and hit CTRL+ENTER and see what happens. Now keep adding text to the end of the first paragraph (either as sentences or new paragraphs {separate with plain ENTER}). See what happens to the second paragraph/section when your first one exceeds the page it is currntly occupying.